Board of Directors Notice of Meeting Monday, October 19, 2026 HYBRID: Via Zoom & 913 Georgetown Street, Lexington, KY 40511 6:30 P.M. BOARD OF DIRECTORS MEETING This month’s board meeting will be held in a hybrid format using Zoom. You can join the meeting in person or from a computer with a camera and microphone (most laptops have both). You can also join on an iPad or smartphone. You can download the Zoom app. We are providing a few Council iPads to members, and they will receive instructions with the iPads. Please plan to join the meeting by 6:15 p.m. Monday, October 19, 2026, so we can start at 6:30 p.m. If you have trouble connecting, call the office at 859-233-4600 and press extension 6133. Staff from the IT department will be on hand to help. TO REQUEST AN EXCUSED ABSENCE Contact Gisella Astolfo: 859-233-4600, Ext. 1237 OR gisella.astolfo@commaction.org. PLEASE MAKE THESE REQUESTS BEFORE MONDAY 10/19/2026. Join at https://commaction-org.zoom.us/j/84268269260?pwd=wUB5VZDGZV666MQQA0qZgkVG8BuSHb.1 Meeting ID:842 6826 9260 Passcode: 141455 +16469313860,,84268269260#,*141455# US ALL COMMUNITY ACTION COUNCIL BOARD MEETINGS ARE OPEN TO THE GENERAL PUBLIC BOARD OF DIRECTORS - REGULAR MEETING 6:30 P.M. – MONDAY, OCTOBER 21, 2026 AGENDA * = VERBAL / ** = ENCLOSED / *** = HAND-OUT 1. Call to Order, CAC Promise, Roll Call, Introduction of New Board and/or Staff Members* Kimberly Baird, Chairperson 2. Adoption of the Agenda (October 21, 2026)** Kimberly Baird, Chairperson 3. Approval of Minutes (September 28, 2026)** Michele C. Lee, Secretary Gisella Astolfo, Executive Assistant to the Director 4. Executive Director’s Report* a. Community Action Plan Discussions Sharon Price, Executive Director b. Legal Update Steve Amato, McBrayer PLLC 5. Committees of The Board** a. Executive Committee 1. Closed Session KRS 61.810: Discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret. Kimberly Baird, Chairperson Art Crosby, Board Attorney/Presenter Sharon Price, Executive Director b. Personnel Committee 1. None. Connie Godfrey, Chair Bridgett Rice, Director of Human Resources c. Grant and Fundraising Development Committee 1. Report Melissa Tibbs, Director of Sustainability Tim Feld, Chair d. Evaluation and Planning Committee 1. Head Start Action Items (a) 2026-2027 Governance, Leadership, & Oversight Capacity Screener & Cert (AGHS) (b) AgriGrow Head Start Budget Amendment Request 2026-27 (c) Zono Machine Disposition Request – AGHS (d) Zono Machine Disposition Request – CCP (e) Zono Machine Disposition Request – SC (f) 2026-27 Health & Safety Screener Certification 2. Other Approvals (Action Items) (a) Ratification of Approval of the 2025 Continuum of Care Program Grant Agreement for the Community Action Council Permanent Supportive Housing Program (CAC-PSH) 3. Discussion Items (a) None. 4. Informational Items (a) The Prep Academy at BCTC - KY All STARS Approval Letter, Report, and Certificate (b) The Prep Academy at Harrison County - Plan of Correction (c) KHC Request OPSH 09-21-26 (003) SGA Edits (d) CACFP Claim Reimbursement CAP (e) CAK LIHEAP Recusal (f) CAC Reducing Federal Burden for Head Start Programs RIN 0970-AD30 Final Response (g) Fiscal Year 2027 Head Start Monitoring (h) 2025-26 Program Goals (Q3 & Q4) 5. Center Activity Informational Items* (a) Red Mile (Finger) (b) Laurel (Broken Arm) Tim Feld, Chair Melissa Tibbs, Director of Sustainability Jessica Coffie, Director of Child Development Kesha Richardson, Enrollment and Family Advancement Director e. Finance Committee 1. Financial Reports (a) Consolidated Balance Sheet, September 2026 (Action Item) (b) Financial Statement, September 2026 (Action Item) (c) Head Start Budget Detail, September 2026 (d) Accounts Receivable, September 2026 (e) Financial Statement for WinterCare, September 2026 (f) Financial Statement for Shepherd Place, August 2026 (g) Credit Card Statements, September 2026 (h) Health Trust, September 2026 (i) Payments Over $100,000 (j) Unemployment Insurance Trust for period ending 09-30-2026 2. Budget Amendment (Action Items) (a) None. 3. New Budgets (Action Items) (a) WarmWise 2026-27 Budget Richard Heine, Treasurer Denotra Gunther, Assistant Treasurer Sharon Price, Executive Director Steven Gravitt, Chief Financial Officer f. Audit Committee 1. None. Joshua Lewis, Chair Steven Gravitt, Chief Financial Officer g. Nominating and Recruitment Committee** 1. None. Debbie Link, Chair Sharon Price, Executive Director Gisella Astolfo, Executive Assistant to the Director 6. Shared Governance Training** a. Approved Board Minutes: August 2026 b. Approved Policy Council Minutes: August 2026 c. The A-133 Financial Audit and Final Rule trainings Sharon Price, Executive Director Jessica Coffie, Director of Child Development 7. Operations Reports - 2026** 8. Comments and Announcements* 9. Public Comment* 10. Adjournment Mission: Community Action Council prevents, reduces, and eliminates poverty among individuals, families, and communities through direct services and advocacy. Promise: “Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.”